FINANCE OFFICER
‍
Role Location: Suva, Fiji
Reporting to: Finance Manager, Oceania National Olympic Committees

Contract duration: 6 months

An exciting opportunity now exists for a well-qualified and experienced individual to join the Oceania National Olympic Committees (ONOC) as the Finance Officer.

The role will be responsible for all day-to-day financial matters of ONOC. S/He provides accurate, timely and relevant financial information to the Finance Manager on an ongoing basis. The role reports to the Finance Manager and will be responsible for achieving the following critical outcomes for the organisation: In 2022, the International Working Group World Conference on Women and Sport Conference (IWG) was held in Auckland, New Zealand. It was there that UN Women, the Australian Government's sport for development programme Team Up, and the Oceania Olympic Committees (ONOC) Equity Commission (ECO) recognised their shared values, intersecting interest in a common cause, and commitment to improving sport for women and girls in all their diversity. Trust and personal relationships were at the heart of the founding process and what started off as an informal collaboration, gradually strengthened and formalised as the Oceania Impact Network (OIN), with the International Olympic Committee (IOC), through its Olympic Solidarity and Olympism 365 programme, joining as a network member.

The common goals for the Oceania Impact Network are:

Facilitation and Delivery of Finance Functions

• Purchase Orders are raised for all procurement activities where necessary.

• Purchase Orders for payments are checked and finalized for the scheduled payment runs.

• All vendors/ contractors/ consultants & 3rd party are paid on a timely basis.

• Postings to be done for all accounts by the 1^st work day after month end. 

• Reconciliation of accounts in multi-ledgers.

Accurate and timely recording of ONOC financial activities

• Proper invoicing, receipts and other forms of payments stored efficiently for ease of retrieval.

• Posting of receipts continuously reviewed to ensure accuracy and any or all changes that may arise during the year are reflected accordingly.

• All supporting financial documents and proper authorisation is checked.

• Champion compliance to ONOC Policies in particular Finance Policy.

• Keying of ONOC financial transactions is accurately reflected in XERO and as close to real time as possible.

Payroll Support services delivered

• Reconciling of payroll in Xero to Paymaker is ensured.

• Backup for Payroll.

Statutory and operational compliance

• Audit confirmations with banks, debtors, etc. are effectively facilitated.

• Regular liaison with Finance Manager on progress of financial activities ensured.

• Point of contact when audit is underway.

• Preferred suppliers to ONOC fit best practice criteria.

• Appropriate controls in place for key finance processes e.g. purchase orders, payments.

Work Knowledge and Experience

• 3-5 years relevant work experience. National or regional experience is an advantage.

• Proficiency with accounting software, XERO preferred. Knowledge of other accounting software

• is desirable.

• Good working knowledge of Microsoft Office applications, in particular Excel, Word, Outlook and PowerPoint.

• Ability to meet deadlines and work under pressure and with minimal supervision.

• Ability to continuously improve processes/systems to ensure maximum efficiency is achieved.
  Excellent customer service attitude and etiquette.

How to Apply: Application must be submitted via email to: tessa@oceanianoc.org with your letter addressing the critical outcomes and CV which must include details of 3 professional referees.

For more information, contact: Tessa-Maree Harman:  

+679 330 2140 or +679 9769 269,